Senior Document Controller

About the job

Senior Document Controller

Job Purpose

The Senior Document Controller will support multiple design groups being responsible for the timely, accurate and efficient preparation and management of project documents and data internally and externally.

Role Overview

The Senior Document Controller will be responsible for all documentation and data movement, integrity and security. They will control the structure of the data systems and its successful use, including numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or design groups, for example drawings, models, reports, specifications and schedules. Ensuring all documentation meets formal requirements and required company or client standards.

The successful candidate will require a high level of relevant competence and experience. A strong understanding of industry systems is essential and an understanding of ISO19650 would be advantageous. They will proactively lead by example in the use of EDMS and data transmittal.

Managing and mentoring EDMS process and technology forms a significant part of this role.

The Senior Document Controller will be the expert in their field and as such the ‘go to’ person. Providing key skills, coaching and experience with multiple EDMS tools such as Deltek PIM, Aconex and BIM360/ACC etc. An eye for detail and a focus on quality must be at the forefront with a passion for technology and its efficient use within a working environment.

Main Responsibilities

• Filing documents in physical and digital records and ensuring appropriate storage
• Reviewing and maintaining the accuracy of the records, editing where necessary ensuring relevance and that they are up to date
• Producing document progress reports and analytics.
• Conducting regular reviews and document audits.
• Setting up, copying, scanning and storing documents
• Creating document templates
• Managing requests for documentation and data
• Liaising with and distributing project related information with all levels of the project team and external parties.
• Managing the processes around documentation within the organisation
• Maintaining confidentiality around sensitive documentation
• Preparing ad-hoc reports on projects when required
• Responsible for educating, training and mentoring of EDMS and their workflows and procedures. Maintaining those systems and monitoring quality benchmarks.
• Being responsible for digital document quality control and compliance with company policy.
• Working with the digital design team to integrate EDMS with other BIM and digital systems

Skills and Experience

• Deltek PIM
• Autodesk BIM360 Docs and/or Autodesk Construction Cloud
• Aconex
• Asite
• Procore
• 4Projects/Viewpoint